Enterprises and individuals are increasingly opting to use cloud storage as they need more capacity and greater access to information. Cloud storage gives users an online platform that makes use of the multi-tenant, virtualized infrastructure to provide both individuals and companies with the ability to scale storage solutions.
Smartphones and computers also back up their data to cloud storage for better access and security. For instance, iPhones are set up to automatically backup data to iCloud and even sync data between Apple devices. To give users extra storage space Apple has also created temporary storage for iCloud which gives users the capacity they require above the 5GB limit, however, it is only available for 21 days. Users must transfer their data to the new iPhone or Mac.
Although the convenience may be appealing the idea of uploading sensitive information to the cloud can raise some questions. First, you cannot be sure who else has access to access your sensitive data. Here’s a rundown of ways to save information on the cloud in a secure way to ensure that sensitive information remains safe away.
- Enable 2FA
Two-factor authentication, also known as Two-factor authentication is among the most effective methods to ensure that your data is on cloud storage secure. If the cloud storage service you use provides 2FA It is highly recommended to turn it on. This feature can be beneficial for all accounts since it makes sure that only authorized users are able to access Cloud storage.
When you attempt access to cloud storage it will be sent a code by text message or email so that the server can confirm your identity. If your identity cannot be verified the server will block malicious attempts by unauthorized users.
- Make sure to Encrypt your data
Before you upload your data to the cloud it’s always recommended to secure your personal information. Even if the cloud storage service encrypts your files but you need to make it your own. One of the most effective and efficient methods to secure your files is by using Microsoft’s BitLocker software. To Mac as well as iPhone people, iCloud allows them to create a password for the encryption of their information.
When you are creating a password, it is important to remember to use random characters and words to ensure that no one can be able to guess your password. Use password managers to remember your password with ease. These password managers can even help you create a unique password. It is advised to change your password on a regular basis to ensure cybercriminals are not able to access the cloud data.
- Use an Antivirus Solution
It is possible that you are using an encrypted cloud service provider, and the data stored in the cloud is protected. However, the weakest link could be the smartphone or computer you’re logging into from. You should keep the operating system and software up-to-date to ensure that your information is not put at risk.
Also, you should stay clear of risky websites, such as torrent sites or websites that look suspicious. Be aware of potential security threats such as infected banners and email phishing email spam and so on. It is recommended.
For your peace of mind Install an antivirus program to guard your system. It will be able to detect malware and alert you to do the appropriate steps.
- Organize Data by Using Folders and Tags
The majority of cloud storage providers allow customers to make folders. It is possible to start by creating folders for the different kinds of files that you intend to upload. As an example, for instance, you could transfer all of the massive photos and video files to the cloud storage service or all the important documents that take the space on your computer. So, it is ideal to create folders to store all the files.
It is also essential to develop a reliable name stamp so it’s easier to locate the information you require.
Another effective method to track your files is to organize them in folders, and then give them tags. This means that you may not remember the file’s names however, you’ll be able to find them with the help of keywords.
- Double-Check Permission Settings Before Sharing Files on The Cloud
Once you’ve transferred and saved your documents and files in the cloud, they are able to transfer them to acquaintances or colleagues. It is also possible to save files to share with others so that everyone can access the files remotely. That means that anyone with access to the file is able to access them.
But, prior to uploading your file, it’s recommended to verify the permissions. There are files that might not be available for sharing with the public. Keep checking for settings before making changes on who is able to access the files, or who is able to edit them and download them.
The Bottom Line
With these suggestions, you will be able to secure your data on the cloud and stop malicious attempts at stealing your information. They can also aid you in organizing your files to quickly locate them easily.